Terms and Conditions

Workshops, Presentations & Events

Charges and Payment

Workshops/Presentations/Events are individually priced and are based on the number of participants plus the materials required. Costs will always be advised at the time of booking and invoiced on completion of the session. In certain circumstances a non-refundable deposit of 25% of the total charge may be requested at the time of booking. Full payment terms are within 7 days of invoicing.

Charges Include:

Delivery of the workshop/presentation/event
All materials and equipment used
Demo and Props Used
Virtual Reality (where applicable)
Assets for promotional use e.g. logo for promotion and marketing

Charges Not included:

Venue booking (where applicable)
Additional expenses e.g. travel, accommodation and subsistence (see below)

Payment Terms

All payments due must be made within 30 days of the event/workshop/presentation taking place.
A surcharge of £45 will be added to all late payments and interest of £1 per day will be charged for each day over the 30 days that the balance or part balance is outstanding.

Cancellation Policy

If you cancel within 14 days of your booking commencing, you may be required to pay material charges incurred, unless you have already paid a deposit. Deposits paid are non refundable in these circumstances.

Travel to and from Venues

If your location is more than 8 miles from Space Detectives HQ in Somerset, an additional fee will be charged for travelling expenses and fuel.

Accommodation Costs

If your location is too great a distance for Space Detectives to reach in a day and back from HQ in Somerset, an additional fee will be charged for at least one night's accommodation. If multiple workshop days are booked, accommodation will be charged for the duration of the booking.

Subsistence

If the above policy applies to your booking, an additional fee will be added to cover basic food and drink for the duration of time away.

GDPR

Space Detectives is fully committed to GDPR Legislation and if required a copy of the relevant business policy can be supplied.

Rights Reserved

Please note that Space Detectives reserve the right to alter activities contained within booked workshops either due to audience suitability and/or weather conditions and safety.

If workshop choices are not advised within 1 month of the booked date, Space Detectives reserve the right to choose a suitable workshop based on numbers involved, age group of participants and workshop length.

Online Terms & Conditions

In the case of Online Events Organised by Space Detectives e.g., Space Club etc.

By purchasing a ticket and joining a session, you agree to:

All children must be accompanied by an adult at all times during the session.
In the case of "Space Cub Live," parents agree to provide the relevant physical resources for their childrens' participation. Such resources will be notified on purchase of the ticket. No refunds will be granted in the event that such resources are not made available.
All children must be appropriately and fully dressed e.g. no swimsuits, pyjamas etc.
No foul language or bad behaviour will be tolerated.
No recording/photography of the session will be allowed by any party.

Admission to sessions is only available to those with a valid e-ticket.

Participants must ensure they join sessions at the specified time. Any person joining late may be refused entry and will not be entitled to a refund. This will also be applied to "missed" sessions. In the event of a missed session for "Space Club Live" it may be possible for a non-participant pre-recorded version of the session to be made available. However please note refunds cannot be given for partial attendance of ANY session.

All personal details used to purchase tickets will be deleted on completion of the session to comply with GDPR.

Space Detectives reserves the right to remove participants from sessions at any time for breaches of the conditions.

Space Detectives reserves the right to cancel sessions, however in such cases full refunds will be made.

Purchase of Pre-Recorded Sessions

When pre-recorded sessions are purchased, please note that no part of the video downloaded may be reproduced or transmitted in any form or by any means, electronic or mechanical, without the written permission of the copyright holder. Nor can it be stored in any other website or any other form of electronic retrieval system.

Pre-Booked Exclusive Online Workshop Sessions

In the case of pre-booked exclusive online workshop sessions for schools and other similar organisations, any no-shows on the day will be charged at full quoted cost of the workshop. This is to mitigate for lost days and earnings incurred by Space Detectives as a result.